Greater Miami/Fort Lauderdale Area – Remote Position
Knovo is a dynamic and innovative company that empowers retailers and large financial institutions with data-driven solutions for store design, merchandising, marketing, and operations. We create digital twins of physical spaces, centralize location data within a unified platform, and leverage advanced technologies to simulate store layouts, enhance visual merchandising, and optimize message placement – all of which contribute to informed decision-making and drive success. www.knovo.com
We are looking for a Project Coordinator who is engaging, passionate, and flexible and has the drive and energy to manage many project priorities particularly relating to schedule planning, coordinating tasks, organizing project stakeholders and monitoring timelines and deliverables.
The Project Coordinator will handle administrative tasks for the project managers and team members and will be responsible for ensuring the project is running smoothly on time and on budget. This may include scheduling field resources, ordering equipment and supplies, managing deadlines, developing workflows, and coordinating meetings and appointments.
If you enjoy working as part of a close-knit team that is obsessed with delivering results, enjoy working on game-changing and innovative ideas, can communicate effectively, has a strong attention to detail and can work in a fast-paced environment, this job is for you.
Assist in documenting project deliverables and timelines
In partnership with Department Heads, work with key project team members to set up daily assignments, tasks, and subtasks
Develop, implement, and maintain an effective project and schedule tracker and associated workflows
Monitor all project timelines and schedules and ensure all resources adhere to them
Participate in project meetings with clients, partners and internal teams to ensure project requirements are identified, documented and reported on as appropriate
Proactively identify potential project issues, and schedule delays and identify and execute solutions
Solve any issues that may arise during the project
Build and manage relationships with many internal and external (client; vendor; supplier) teams.
Be confident and have strong written and oral communication skills to ensure project requirements and at time direction is shared between all stakeholders
Work closely with a cross-functional team of Account Leads, Program Managers, Architectural Technologists, CAD Technicians, Data Visualization Specialists and Data Analysts.
3+ years of project coordination or scheduling experience
Extensive experience in project coordination, schedule planning and management
Experience or Technical Degree in Architecture, Construction Management or Merchandising is an asset
Strong ability to handle multiple priorities in a fast-paced working environment
Strong understanding of project management principles including planning, workflow mapping, scheduling, budgets, issue tracking, risk mitigation and resource utilization
Exceptional organizational skills, are detail-oriented, and have an adaptive and client-focused mindset
Experience with producing detail-oriented project, schedule and financial reports
Superior MS Excel skills in managing complex spreadsheets; cross-reference multiple data sheets with many fields and consolidate into a single master schedule or project tracker
Strong proficiency with Microsoft Office Programs (Outlook, Word, PowerPoint etc.)
Experience coordinating required deliverables with clients, vendors, suppliers, and consultants
Ability to manage a variety of tasks within a tight timeline and constantly changing situations
Excellent quantitative, analytical, written, and oral communication skills
Strong work ethic and highly developed problem-solving skills
Enjoy working under time constraints and ability to excel under pressure
Compensation + Benefits
Specific details about compensation will be discussed during the interview process.