Assistant Project Manager

Position Location

New York, NY, US

Position Type

Full Time, Office/In-person

Company Overview

At Karen Pearse Stone and Architectural Surfaces, we bridge the worlds of design, architecture and global project management. Our work goes far beyond sourcing stone and tile, we help bring some of the world's most beautiful and complex retail and commercial spaces to reality. We have partnered with leading retailers, architects, and developers in over 40 countries, delivering more than 150 million square feet of material along with project management and purchasing services. Our strength lies in our global supplier and manufacturing networks and our experienced teams in New York, Europe, and Asia. By working closely with clients, we create tailored solutions and deliver comprehensive, customer-focused service. www.kpgd.com

Position Overview

This position requires highly motivated, organized, detail-oriented, driven individuals to lead multiple, high-profile, concurrent projects. You'll work with drawings, materials, specifications and budgets to successfully deliver assigned projects on time and with precise accuracy.

Responsibilities

• Review architectural drawings, blueprints, and specifications to understand stone scope.

• Coordinate with architects, designers, contractors, and clients.

• Select and source stone materials

• Review and approve stone samples and mock-ups.

• Monitor quarry or supplier lead times.

• Oversee stone procurement, inventory, and delivery schedules.

• Coordinate with fabrication shops for cutting, edging, and finishing.

• Ensure drawings (shop drawings/CAD files) are accurate for fabrication.

• Approve shop drawings before production.

• Act as the primary point of contact between clients, suppliers, and subcontractors.

• Prepare progress reports and documentation.

• Address and resolve issues related to delays, material shortages, or installation challenges.

• Troubleshoot on-site discrepancies between plans and field conditions.

• Assist with the preparation of quotations, order confirmations, purchase orders, change orders & invoices for both domestic and international customers & suppliers.

• Assist with and follow up on orders placed with vendors, coordinate and track factory production schedule, dates of availability, quality control, and vessel schedules.

• Assist with the execution of extensive quality assurance procedures, ensuring the product meets/exceeds customer expectations.

• Develop and maintain project status reports to keep the client informed about the status of their order(s).

• Expedite the delivery of the material

• Assist in the generation of proposals for clients.

• Create project-specific presentations.

Qualifications

• Strong computer skills, with an emphasis on Microsoft Office, specifically Excel.

• Proficient in AutoCAD and reading architectural drawings and trade shop drawings.

• OSHA 10 & OSHA 30, preferred

• Experience in Project Management within the Stone & Tile Industry, preferred.

• Capable of managing multiple, time-sensitive, high-pressure tasks independently.

Compensation + Benefits

• Competitive base salary

• Comprehensive benefits: Medical, Dental, Vision, AFLAC, 401k Plan

• Paid Vacation and Personal Time

To Apply

Please send your resume to: joyce.ricciardelli@kpgd.com.